EventLead terms and conditions

Version of 15 November 2026.

1. Purpose

These terms govern the use of the EventLead service ("the Service"), published by Quantum Liquid LLC, a company governed by the laws of Wyoming (Limited Liability Company), 30 N Gould St, Ste R, Sheridan, WY 82801, United States of America. They apply to the business or organisation that uses the Service (the "Customer") and to the people it involves in it. Use of the Service constitutes acceptance of these terms and of the privacy policy.

The Service is intended for professionals. It is not intended for consumers.

2. The Service

EventLead is used to prepare an event to which the Customer invites its customers and contacts. The Service allows the Customer to:

• create an event and groups, for example one group per agency or per team, and give each group a private link,
• receive the guest list of each group, entered line by line or uploaded as an Excel or CSV file, and spot duplicates between groups,
• have each guest approved or refused by the person it designates,
• prepare the invitations as drafts and send them from its own mailbox or from eventlead.io,
• offer each guest a registration page in their language, with the categories and questions chosen by the Customer,
• track guests and registrations by group and export them.

No invitation is sent without an action by the Customer. The only message sent without such an action is the confirmation sent to a guest who has just replied themselves.

3. Account and private links

Users sign in with their Lead account, shared by the applications of the Lead suite. The Customer keeps its access credentials confidential and is responsible for any use made with its accounts. The number of people who can sign in depends on the plan.

Groups and the person in charge of approval access the Service through a private link, without an account. The Customer chooses to whom it gives each link and the right that link grants (viewing, submission, editing or approval). It is responsible for the use made of it and may revoke a link at any time.

4. Customer obligations

The Customer is the controller of its guests' data. It undertakes in particular to:

• record only people with whom it has a legitimate relationship, and ensure that its groups do the same,
• inform its guests of the processing of their data, for example in the invitation or in its own privacy notice,
• ask on the registration page only questions that are useful for the event, and avoid sensitive data that is not necessary,
• respond to its guests' requests (access, rectification, deletion), using the export and deletion functions of the Service,
• not use the Service to send unsolicited messages in breach of the law, or to resell data,
• if it sends from its own mailbox, provide only credentials it is entitled to use.

5. Plans and prices

Prices are exclusive of taxes. They may be displayed and paid in CHF, GBP or USD with the same figures where EventLead offers this. Payment is made by card and by the other payment methods offered by Stripe, via Stripe Payments Europe. EventLead never sees card numbers. The subscription renews at the end of each period. The Customer may cancel it at any time from EventLead (Settings, "Manage subscription"), effective at the end of the paid period.

When an event reaches the number of guests allowed by the plan, any new addition is refused and nothing is deleted.

5.1 Pro trial

Each new workspace receives 14 days of EventLead Pro free of charge, without a payment method. The trial ends on its own and nothing is charged. The workspace then reverts to the Free plan.

6. Guest data and processing on behalf of the Customer

Personal data is processed in accordance with the privacy policy. For the data of its guests, the Customer is the controller and Quantum Liquid LLC its processor, within the meaning of Article 28 of the GDPR and Article 9 of the revFADP. In this capacity, Quantum Liquid LLC:

• processes this data only to provide the Service and on the Customer's instructions, that is, in accordance with these terms and the settings the Customer chooses in the application,
• does not use this data for its own purposes, does not sell it and does not combine it with the data of other Customers,
• imposes confidentiality on the persons authorised to access it,
• uses the sub-processors listed in the privacy policy (Vercel, Neon, Resend, Stripe), imposes equivalent data protection obligations on them and announces any addition or replacement at least 30 days in advance,
• hosts this data in the European Union (Frankfurt) and subjects any transfer outside Switzerland and the EU/EEA to the European Commission's Standard Contractual Clauses, with the Swiss addendum, or to the Data Privacy Framework,
• helps the Customer respond to requests from data subjects and forwards to it without undue delay any request received directly,
• notifies it without undue delay of any data breach affecting its data.

The data of an event is deleted 12 months after the date of the event, following a notice sent to the Customer 30 days beforehand, unless the Customer has disabled this setting for that event. The Customer may export its data and delete a guest, an event or its workspace at any time.

7. Availability

Quantum Liquid LLC uses reasonable efforts to ensure the availability of the Service, without any service level commitment. The delivery of an email also depends on the recipient's email provider and, when the Customer sends from its own mailbox, on its own provider. It cannot be guaranteed.

8. Liability

The Service is provided as is. The liability of Quantum Liquid LLC is limited to the amount paid by the Customer during the 12 months preceding the incident giving rise to the damage, except in the case of intent or gross negligence, or where the law prohibits such a limitation. Quantum Liquid LLC is not liable for the content of the invitations or for the running of the Customer's events.

9. Suspension and termination

Quantum Liquid LLC may suspend a workspace that breaches Article 4, after a warning except in an emergency. The Customer may stop using the Service and delete its workspace at any time. On termination, the workspace data is deleted within 30 days, unless there is a legal obligation to retain it.

10. Changes

Any material change is announced on the website and, for Customers, by email or in the application at least 30 days before it takes effect.

11. Governing law and jurisdiction

These terms are governed by Swiss law. The place of jurisdiction is Zurich, Switzerland.